July School Board Minutes
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REORGANIZATION
MEETING The reorganization meeting of the Board of Education of the Caledonia-Mumford Central School District was called to order at 7:00 p.m. by District Clerk Patrick Donegan in the board room at the district office. Members present: Jay Jones, John Bickford, Barb Burns, Randy Grattan, Arnie Rychlicki, Steve Sickles and Sue Spencer. Members absent: no one. Others present: David Dinolfo, Superintendent; Patrick Donegan, District Clerk/Business Manager; Robert Molisani, Middle School Principal; Deb Starr, Director of Special Education; James Wolinsky, Elementary Principal; Tom Woodruff, High School Principal; John Schiavone and Sara Dayton, Lumsden & McCormick and Sally Santora, Livingston County News. District Clerk Donegan led the Pledge of Allegiance to our Country's Flag. The Public Officer’s Oath was administered newly elected board members: Jay Jones and Steve Sickles. Motion made by Burns, seconded by Grattan to nominate Jay Jones as President for the 2007-08 year. Ayes: 7, Nays: 0, motion carried. The meeting was turned over to Mr. Jones. Motion made by Spencer, seconded by Grattan to nominate Barb Burns as Vice-President for the 2007-08 year. Ayes: 7, Nays: 0, motion carried. The Public Officer’s Oath was administered to President Jones and Vice-President Burns. Motion made by Grattan, seconded by Spencer to approve the following consent agenda:
Ayes: 7, Nays: 0, motion carried. Guests of the Board John Schiavone and Sara Dayton from Lumsden & McCormick presented a report on the district’s internal controls and risk assessment. They looked at the following areas: Accounts Payable/Purchasing, Payroll, Cash Receipts, Bank Reconciliations, Claims Auditing, Capital Projects, Fixed Assets, Extraclassroom Account and Information Systems. They will do further testing in areas they deem to have high risk. Motion made by Spencer, seconded by Grattan, to appoint the following officers as listed for one year effective immediately:
Ayes: 7, Nays: 0, motion carried. Motion made by Grattan, seconded by Burns, make the designations as listed for one year effective immediately:
Ayes: 7, Nays: 0, motion carried. Motion made by Spencer, seconded by Grattan to endorse the authorizations listed for one year effective immediately.
Ayes: 7, Nays: 0, motion carried. Motion made by Rychlicki, seconded by Spencer to approve Patrick Donegan as Business Manager to participate in cooperative bidding for the 2007-2008 year effective July 1, 2007. Ayes: 7, Nays: 0, motion carried. Motion made by Spencer, seconded by Burns to appoint representatives to committees for the 2007-2008 school year as follows:
Ayes: 7, Nays: 0, motion carried. Motion made by Burns, seconded by Spencer, per Board Policy 3280, to establish building use fees at $15.00 per hour for the 2007-08 school year. (These fees are established to cover the school employee costs involved when building use occurs after hours.) Ayes: 7, Nays: 0, motion carried. Motion made by Burns, seconded by Spencer to establish tuition fees for the 2007-2008 school year at $2,500 per year for students in grades K-6 and $2,850 per year for students in grades 7-12. Ayes: 7, Nays: 0, motion carried. Motion made by Spencer, seconded by Grattan to establish the following rates for substitutes during the 2007-2008 school year.
Ayes: 7, Nays: 0, motion carried. Motion made by Spencer, seconded by Grattan, upon the recommendation of the Superintendent, to approve the recommended Membership to the Committee on Special Education for the 2007-2008 School Year as follows:
Ayes: 7, Nays: 0, motion carried. Motion made by Spencer, seconded by Grattan, upon the recommendation of the Superintendent, to approve the recommended Membership to the Sub-Committee on Special Education for the 2007-2008 School Year as follows:
Ayes: 7, Nays: 0, motion carried. Motion made by Spencer, seconded by Grattan, upon the recommendation of the Superintendent, to approve the recommended Membership to the Committee on Preschool Special Education for the 2007-2008 School Year as follows:
Ayes: 7, Nays: 0, motion carried. Motion was made by Burns, seconded by Spencer to adjourn to Executive Session to discuss personnel and negotiations at 8:16 p.m. Ayes: 7, Nays: 0, motion carried. Motion was made by Burns, seconded by Spencer to return to regular session at 9:10 p.m. Ayes: 7, Nays: 0, motion carried. Resignation Motion was made by Bickford, seconded by Spencer, upon the recommendation of the Superintendent, accept with regret and best wishes the resignation of Barbara Bourcy, Special Education Teacher, effective July 16, 2007. Ayes: 7, Nays: 0, motion carried. Appointments Motion was made by Bickford, seconded by Spencer, upon the recommendation of the Superintendent approve the following On-Site Cafeteria Managers for the 2007-08 school year:
Ayes: 7, Nays: 0, motion carried. Approve the Salary for Food Service Manager Motion was made by Bickford, seconded by Spencer, upon the recommendation of the Superintendent, approve the salary of the Food Service Manager for the 2007-08 school year per attached. The District shall continue to participate in the Genesee Valley BOCES Food Service Manager COSER for the .6 FTE status of this position. Ayes: 7, Nays: 0, motion carried. Appointment of Advisors Motion was made by Bickford, seconded by Spencer, upon the recommendation of the Superintendent, appoint the following list of advisors for the 2007-08 school year:
Ayes: 7, Nays: 0, motion carried. Superintendent Contract Motion was made by Grattan, seconded by Burns, that the Board of Education hereby extends the contract of terms and conditions of employment between the Board and the Superintendent of Schools for a three year period, effective July 10, 2007, and directs and authorizes the Board President to affix his signature to a contract. Ayes: 7, Nays: 0, motion carried. Bond Resolution Motion was made by Spencer, seconded by Grattan, upon the recommendation of the Superintendent, adopt the bond resolution for the Capital Project approved by the voters on June 26, 2007 as follows: BOND RESOLUTION DATED JULY 10, 2007 OF THE BOARD OF EDUCATION OF THE CALEDONIA-MUMFORD CENTRAL SCHOOL DISTRICT AUTHORIZING GENERAL OBLIGATION BONDS TO FINANCE CERTAIN CAPITAL IMPROVEMENTS CONSISTING OF RECONSTRUCTION OF SCHOOL BUILDINGS AND FACILITIES, AUTHORIZING THE ISSUANCE OF BOND ANTICIPATION NOTES IN CONTEMPLATION THEREOF, THE LEVY OF TAXES IN ANNUAL INSTALLMENTS IN PAYMENT THEREOF, THE EXPENDITURE OF SUCH SUMS FOR SUCH PURPOSE, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the qualified voters of the Caledonia-Mumford Central School District, New York, at a special meeting of such voters duly held on June 26, 2007, duly approved propositions authorizing the levy of taxes to be collected in installments, in the manner provided by the Education Law, for the class of objects or purposes hereinafter described; and WHEREAS, the Board of Education has, on January 9, 2007, duly determined that the purpose hereinafter described constitutes a type II action under the State Environmental Quality Review Act of the State of New York and the applicable regulations thereunder ("SEQRA") which will not have a significant impact on the environment and such purpose is not subject to any further environmental review under SEQRA; now therefore BE IT RESOLVED BY THIS BOARD OF EDUCATION AS FOLLOWS: Section 1. The Caledonia-Mumford Central School District shall undertake certain capital improvements to the School District’s existing school buildings and facilities, as more particularly described in Section 3 hereof, and as generally outlined to and considered by the voters of the School District at a special voter meeting on June 26, 2007. Section 2. The Caledonia-Mumford Central School District is hereby authorized to issue its General Obligation Serial Bonds in the aggregate principal amount of not to exceed $5,010,000, pursuant to the Local Finance Law of New York, in order to finance the class of objects or purposes described herein. Section 3. The class of objects or purposes to be financed pursuant to this resolution (hereinafter referred to as "purpose") is certain capital improvements consisting of the following building capital projects (each such building being a class "A" (fireproof and certain fire resistant) building as defined in Subdivision 11 of Paragraph a of Section 11.00 of said Local Finance Law): (1) reconstruction of existing school buildings and facilities, site improvements and the acquisition of certain original furnishings, equipment, and apparatus and other incidental improvements required in connection therewith for such construction and school use (the "Main Building Reconstruction Project"); and (2) additional reconstruction of existing school buildings and facilities, including, without limitation, middle school gym renovations and fire alarm improvements at the middle and high schools, site improvements and the acquisition of certain original furnishings, equipment, and apparatus and other incidental improvements required in connection therewith for such construction and school use (the "Additional Improvements"); Section 4. It is hereby determined and declared that (a) the maximum cost of said purpose, as estimated by the Board of Education, is $4,600,000 for the Main Building Reconstruction Project, and $440,000 for the Additional Improvements, for a total estimated aggregate maximum cost of $5,040,000, and such amount is hereby appropriated therefor; and (b) the Caledonia-Mumford Central School District’s plan to finance the cost of said purpose is (i) to provide $300,000 from the existing capital reserve fund for such Main Building Reconstruction Project costs; and (ii) to provide up to $5,010,000 from funds raised by the issuance of said Bonds and the Bond Anticipation Notes hereinafter referred to; and (c) no money has heretofore been authorized to be applied to the payment of the cost of said purpose. Section 5. It is hereby determined that the purpose is one of the class of objects or purposes described in Subdivision 97 of Paragraph a of Section 11.00 of the Local Finance Law, and that the period of probable usefulness of said purpose is thirty (30) years. Section 6. The Caledonia-Mumford Central School District is hereby authorized to issue its Bond Anticipation Notes in the aggregate principal amount of not to exceed $5,010,000, and is hereby authorized to issue renewals thereof, pursuant to the Local Finance Law of New York in order to finance the purpose in anticipation of the issuance of the above described Bonds. Section 7. It is hereby determined and declared that (a) there are presently no outstanding Bond Anticipation Notes issued in anticipation of the sale of said Bonds, (b) the Bond Anticipation Notes authorized hereby shall mature within one year of the date of issuance thereof or such longer term as may be desired in accordance with the provisions of the Local Finance Law, (c) the Bond Anticipation Notes authorized hereby are not issued in anticipation for Bonds for an assessable improvement, and (d) current funds will be provided prior to the issuance of the Bonds or Bond Anticipation Notes herein authorized, to the extent, if any, required by Section 107.00 of the Local Finance Law. Section 8. It is hereby determined and declared that the Caledonia-Mumford Central School District reasonably expects to reimburse the general fund, or such other fund as may be utilized, not to exceed the maximum amount authorized herein, from the proceeds of the obligations authorized hereby for expenditures, if any, from such fund that may be made for the purpose prior to the date of issuance of such obligations. This is a declaration of official intent under Treasury Regulation §1.150-2. Section 9. The faith and credit of the Caledonia-Mumford Central School District, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such Bonds and Bond Anticipation Notes as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. There shall annually be levied on all taxable real property of said School District, a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable. Section 10. The power to further authorize the issuance of said Bonds and Bond Anticipation Notes and to prescribe the terms, form and contents of said Bonds and Bond Anticipation Notes, subject to the provisions of this resolution and the Local Finance Law of New York, including without limitation, the consolidation with other issues, the determination to issue Bonds with substantially level or declining annual debt service, all contracts for, and determinations with respect to credit or liquidity enhancements, if any, and to sell, issue and deliver said Bonds and Bond Anticipation Notes, subject to the provisions of this resolution and Local Finance Law, is hereby delegated to the President of the Board of Education or to the Vice President of the Board in the event of the absence or unavailability of the President. The President of the Board of Education, Vice President and the District Clerk are hereby authorized to sign by manual or facsimile signature any Bonds and Bond Anticipation Notes issued pursuant to this resolution, and are hereby authorized to affix to such Bonds and Bond Anticipation Notes the corporate seal of the School District and to attest the same. The President of the Board of Education is additionally authorized (but not required) to execute and deliver a financing agreement with the Dormitory Authority of the State of New York and any other agreements and documents necessary to accomplish a financing, all as may be determined in the discretion of the President of the Board of Education. Section 11. This resolution, or a summary hereof, shall be published in full by the District Clerk of the School District together with a notice in substantially the form prescribed by Section 81.00 of said Local Finance Law, and such publication shall be in each official newspaper of the School District. The validity of said Bonds and Bond Anticipation Notes issued in anticipation of the sale of said Bonds may be contested only if such obligations are authorized for an object or purpose for which said School District is not authorized to expend money, or the provisions of law which should be complied with, at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity, is commenced within twenty (20) days after the date of such publication; or if said obligations are authorized in violation of the provisions of the Constitution. Section 12. This resolution shall take effect immediately upon its adoption. Ayes: 7, Nays: 0, motion carried. Resolution to Adopt the Free & Reduced Lunch Price Policy Statement Motion was made by Spencer, seconded by Grattan, upon the recommendation of the Superintendent, approve the Free & Reduced Price Policy Statement for 2007-2008 as recommended by the Child Nutrition Unit of the New York State Education Department. Ayes: 7, Nays: 0, motion carried. Cancel July 24, 2007 Board of Education Meeting Motion was made by Spencer, seconded by Rychlicki, to cancel the Board of Education meeting scheduled to be held on July 24, 2007. Ayes: 7, Nays: 0, motion carried. Motion was made by Burns, seconded by Grattan to adjourn the meeting at 9:20 p.m. Patrick J. Donegan, District Clerk
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