Regular Monthly Meeting
Caledonia Town Board
November 8, 2007
7:00 P.M.

A regular meeting of the Town Board of the Town of Caledonia was held Thursday, November 8, 2007 at 7:00 P.M. at the Town Hall.

Supervisor Pangrazio called the meeting to order at 7:00 P.M. and led in the Pledge of Allegiance.

Present: Supervisor Daniel Pangrazio
Councilwoman Pamela Rychlicki
Councilman Todd Bickford
Councilman Mark Rothrock
Councilman Tim Anderson

Town Clerk Laurie Sattora
Highway Superintendent Mark Schroeder
Attorney Peter Skivington

Others: Sally Santora, Livingston County News

RESOLUTION 120-2007
APPROVAL OF OCTOBER 18, 2007 MINUTES

On motion of Councilman Bickford, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay-0

RESOLVED, that the minutes of October 18, 2007 be approved with corrections.

OPEN FORUM

• No one was present to speak.

ANNOUNCEMENT/COMMUNICATIONS

1. The Town Office will once again be working with Focus on The Children by having a Mitten Tree at the Town Hall. All presents have to be dropped off at the Town Hall by December 9, 2007.
2. The Town Employee Christmas Party will be held December 1, 2007 at the Village Inn and catered by Fly Away Catering. Councilman Rothrock will coordinate all the details with Laurie and Gretchen so that the invitations can be sent out.
3. The Town Board received a Thank You card from Supervisor Pangrazio.
4. Supervisor Pangrazio received a copy of a letter addressed to Matthew Loughry of Center Point Transfer Station from the NYS DEC addressing the certification of construction at the transfer station and the facility may now commence accepting solid waste. A copy of the letter was also given to Attorney Skivington.
5. Supervisor Pangrazio and the Town Board received a letter from Genesee Valley Emergency Medical Services stating that they are in the process of purchasing a portion of the Meyers’ Campers property on Route 5 and will be taking occupancy by January of 2008. They also wanted to thank the Town for the generous use of Town’s facilities over the past few years.
6. Supervisor Pangrazio received a letter from the New York State Environmental Facilities Corporation stating that Hubert Stein & Sons, Inc received an EFARM grant for the 2006 annual CNMP update of $2000.00.
7. Supervisor Pangrazio received a letter from the Town of Wheatland regarding the Watershed Management Plan for the Black and Oatka Creeks in Monroe, Genesee, Livingston, Orleans and Wyoming Counties.

DEPARTMENTS & COMMITTEES

ATTORNEY

Attorney Skivington reported to the Town Board on the following items:

• Fuel agreement for the Town with the School.
• Host Community Agreement for Wind Energy. Attorney Skivington will draft a letter with concerns and questions on the agreement.
• Center Point Transfer Station is asking that the Bond amount required be reduced. Attorney Skivington will meet with the Attorney representing Center Point to discuss the bond requirements. The Board has requested that they would like the agreement to stay consistent at a $50,000 Bond or letter of Credit.
• Attorney Skivington sent a letter to Vic Cappotelli who had requested that the Town consider converting the driveway next to the Town Hall into a one-way drive.
• The West Main water easement agreements have been completed by Attorney Skivington, but at the present time he is still waiting for the agreements from CRC and the Bean Plant to be returned before any progress can begin.
• Empire Transload appeared before the Planning Board in October concerning site plan development and subdivision that had been approved.
• No progress on the Cilion Ethanol Project.

7:15 PM PUBLIC HEARING PROPOSED LOCAL LAW # 3

Supervisor Pangrazio opened the public hearing to consider proposed Local Law No. 3 for the year 2007. Town Clerk Laurie Sattora read the public notice. Supervisor Pangrazio left the hearing open until later in the meeting.

RESOLUTION 121-2007
APPROVAL TO REDRAFT BOND REQUIREMENTS WITH A LETTER OF CREDIT FOR CENTER POINT TRANSFER STATION

On motion of Councilman Anderson, seconded by Councilman Bickford the following resolution was ADOPTED

Aye- Pangrazio, Rychlicki, Anderson, Bickford Nay-Rothrock

RESOLVED, that Attorney Skivington will draft a revision of the original bond terms to accept a letter of credit in place of the bond amount for Center Point Transfer Station.

7:30 PM PUBLIC HEARING ON PRELIMINARY BUDGET 2007

Supervisor Pangrazio opened the public hearing to consider the Preliminary Budget for 2008. Town Clerk Laurie Sattora read the public notice. Supervisor Pangrazio left the hearing open until later in the meeting.

PLANNING BOARD

Councilman Anderson reported on the October Planning Board Meeting.

• Residents from Barks Road have concerns about the proposed development and how it is going to affect the current water supply. Town Engineer JP Schep stated to the concerned residents that is an issue to be discussed with the Livingston County Health Department. No action was taken on approval of the Giorgione development on Barks and Neale Road.
• David Becker owner of Sunshine Karting will be operating a mulching business on River Road.

7:45P.M. CLOSE PUBLIC HEARING

As there was no one present to speak for or against Local Law No. 3 for the year 2007, Supervisor Pangrazio closed the public hearing.

• Meyers Camper and the Genesee Valley Emergency Medical Services appeared before the Planning Board regarding the purchase of a portion of the Meyer’s Campers property.
• Matt Cole representing Empire Transload appeared before the Board regarding approval of the site plan and subdivision.
• Several members of the Planning Board still have to complete the mandatory training requirements.
• Phil Brooks and Richard Ash appeared before the Planning Board and made a presentation about Gravel Pit uses.

8:00 P.M. CLOSE PUBLIC HEARING

As there was no one present to speak for or against the Preliminary Budget for 2008, Supervisor Pangrazio closed the public hearing.

CODE ENFORCEMENT OFFICER

• No report this month.

TRAFFIC SAFETY

• Councilman Bickford reported that the committee has continued to keep the Taylor railroad crossing issue open.

BUILDING & GROUNDS

• No report this month.

HIGHWAY

Highway Superintendent Mark Schroeder submitted his Monthly Report to the Town Board on the current projects that the Highway Department has been working on.

• Wedged River Road with blacktop for the County.
• Cut trees on Middle Road for County.
• Wedged Sand Hill and Daley Road.
• Haul dirt away from Taylors Crossing for the State.
• Helped the County put shoulders down in York and Leicester.
• Put new brakes on the Mack and general maintenance on equipment.
• Help the County and other Towns as needed.
• Put up Snow Fence.
• Continue work on Cameron Road as weather permits.

TOWN CLERK’S REPORT

• Town Clerk Laurie Sattora submitted her monthly report for the month of October 2007 to the Town Board. For the month of October 2007 the total State, County and Local Revenues received in the Town Clerk’s office were $4,388.04. The total local shares were $2,709.43. $35.25 went to the County Treasurer for Dog Licenses, $6.00 went to NYS Ag & Markets for the spay/neuter program, $1,614.86 went to NYS Environmental Conservation for Licenses, and $22.50 went to NYS Department of health for Marriage Licenses.

RESOLUTION 122-2007
ACCEPT TOWN CLERK’S REPORT

On motion of Councilman Anderson, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that the Town Board accept Town Clerk Laurie Sattora’s report for October 2007.

OLD BUSINESS

• None.

NEW BUSINESS

RESOLUTION 123-2007
ACCEPT COURT CLERK’S RESIGNATION EFFECTIVE DECEMBER 1, 2007

On motion of Councilman Rothrock, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that Barbara Keenan’s resignation as the Court Clerk will be effective December 1, 2007.

RESOLUTION 124-2007

ACCEPT PLANNING BOARD CLERK’S RESIGNATION EFFECTIVE DECEMBER 1, 2007

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that Barbara Keenan’s resignation as the Planning Board Clerk’s will be effective December 1, 2007.

The Planning Board has recommended that the Town Board approve the hiring of Darlene Pike as Planning Board Clerk.

RESOLUTION 125-2007
APPROVAL OF PLANNING BOARD CLERK

On motion of Councilwoman Rychlicki, seconded by Councilman Rothrock, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that Darlene Pike is hired as Planning Board Clerk.

Judge Mark Riggi and Judge Gilbert Smith have recommended that the Town Board approve the hiring of Julie Molisani as Court Clerk.

RESOLUTION 126-2007
APPROVAL OF COURT CLERK

On motion of Councilman Anderson, seconded by Councilman Bickford, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that Julie Molisani’s hiring as the Court Clerk is effective as of November 1, 2007.

The Town Board has recommended that Town Councilwoman Rychlicki audit the existing Court Clerk records due to the hiring of a new Court Clerk.

RESOLUTION 127-2007
TIME OF THE ESSENCE

On motion of Councilman Anderson, seconded by Councilman Rothrock, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that the Supervisor be authorized to handle any business where time is of the essence for the rest of the year.

RESOLUTION 128-2007
ADOPTION OF LOCAL LAW # 3 FOR THE YEAR 2007

On motion of Councilwoman Rychlicki, seconded by Councilman Bickford, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

WHEREAS, a proposed Local Law providing a partial exemption from Real Property Taxes to persons with disabilities who have limited income was introduced at a regular meeting held on October 18, 2007, and

WHEREAS, a public hearing was held November 8, 2007 to consider such Local Law, now be it therefore

RESOLVED, that the following proposed Local Law be adopted:

LOCAL LAW # 3 FOR THE YEAR 2007

A local law amending Local Law No. 3 of the year 1998 increasing the maximum income eligibility for tax exemption from real property taxes to persons with disabilities who have limited income.

Section 1.

Section 3 of Local Law No. 3 of the year 1998 entitled "A Local Law Providing a Partial Exemption from Real Property Taxes to Persons With Disabilities Who Have Limited Income" is amended to read as follows:

Section 3:

To be eligible for the exemption authorized by Real Property Tax Law 459-c and implemented by this Local Law, the maximum income of such person shall not exceed $18,500.00. Any such person having a higher income shall be eligible for an exemption in accordance with the following schedule:

PERCENTAGE ASSESSED

ANNUAL INCOME VALUATION EXEMPT FROM TAXATION

Section 2.

This Local Law shall take affect immediately upon its filing in the Office of the Secretary of State.

RESOLUTION 129-2007
ADOPTION OF BUDGET FOR THE YEAR 2008

On motion of Councilman Rothrock, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that the Preliminary Budget for the year 2008 be adopted as the annual budget and that the budget, as adopted, be attached in detail in the minutes of the proceedings of the Board, and;

BE IT FURTHER RESOLVED, that the Town Clerk shall prepare and certify in triplicate, copies of said Annual Budget, as adopted by this Board, and deliver one copy to the Supervisor to be presented by him to the Board of Supervisors of the County.

(Attach 2008 Budget at End)

RESOLUTION 130-2007
ORGANIZATIONAL MEETING FOR 2008

On motion of Councilman Anderson, seconded by Councilman Bickford, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that the Organizational Meeting of the Town of Caledonia for the year 2008 be held on January 2, 2008, at 5:00 P.M., at the Town Hall, 3109 Main Street, Caledonia, New York 14423.

REPORT OF TRAILER BIDS

Highway Superintendent Mark Schroeder received three sealed bids for the 20-ton Tag Along Equipment Trailer from the following companies:

• George & Swede Sales & Service $14,814.00
• Monroe Tractor $15,183.00
• Five Star Equipment Inc. $15,342.00

RESOLUTION 131-2007
APPROVAL TO PURCHASE 20-TON TAG ALONG TRAILER

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that Highway Superintendent Mark Schroeder is authorized to purchase a 20-ton tag along trailer from George & Swede Sales & Service Inc for the low bid of $14,814.00.

The Board would like Attorney Skivington to review the Rules and Regulations for employees.

Councilman Anderson extended thanks to the Town and the Highway Department on behalf of the Village Recreation Committee for all the assistance that has been given in taking care of the equipment for the Fall Festival. The committee is very thankful for the Town’s cooperation.

RESOLUTION 132-2007
ENTER EXECUTIVE SESSION

On motion of Councilwoman Rychlicki, seconded by Councilman Anderson, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that the Board enter Executive Session to discuss personnel issues.

RESOLUTION 133-2007
EXIT EXECUTIVE SESSION

On motion of Councilman Bickford, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that the executive session be closed with no action taken and that the Board return to the regular meeting.

RESOLUTION 134-2007
TEMPORARY HELP

On motion of Councilwoman Rychlicki, seconded by Councilman Anderson, the following resolution was

ADOPTED -Aye- Pangrazio, Rothrock, Rychlicki, Bickford, Anderson Nay-0

RESOLVED, that the Town Clerk at the discretion and approval of the Board, may hire temporary help to assist in sending out the tax bills.

RESOLUTION 135-2007
PAYMENT OF BILLS

On motion of Councilwoman Rychlicki, seconded by Councilman Rothrock, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0 RESOLVED, that the bills be paid in the following amounts:

• General Fund Claims 310-352 $24,655.49
• Highway Fund Claims 159-174 $28,532.06

The Board audited the Abstract of Paid Vouchers.

The Supervisor’s Monthly Report was presented for review.

On motion of Councilman Rothrock, seconded by Councilman Bickford, the meeting was adjourned.

Respectfully Submitted,

Laurie Sattora
Town Clerk