Regular Monthly Meeting
Caledonia Town Board
January 10, 2008
7:00 P.M.

A regular Meeting of the Town Board of the Town of Caledonia was held Thursday, January 10, 2008 at 7:00 P.M. at the Town Hall.

Supervisor Pangrazio called the meeting to order and led in the Pledge of Allegiance.

Present: Supervisor Daniel Pangrazio
Councilwoman Pamela Rychlicki
Councilman Tim Anderson
Councilman Todd Bickford
Councilman Mark Rothrock
Town Clerk Laurie Sattora

Absent: Highway Superintendent Mark Schroeder

RESOLUTION 27-2008
APPROVAL OF DECEMBER 13, 2007 MINUTES

On motion of Councilman Anderson, seconded by Councilman Rothrock the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Rothrock, Anderson, Bickford Nay- 0

RESOLVED, that the minutes of the December 13, 2007 meeting be approved as presented.

RESOLUTION 28-2008
APPROVAL OF JANUARY 2, 2008 MINUTES

On Motion of Councilman Bickford, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Rothrock, Anderson, Bickford Nay- 0

RESOLVED, that the minutes from January 2, 2008 be approved as presented.

OPEN FORUM

• No one was present to speak.

ANNOUNCEMENT/COMMUNICATIONS

• Association of Towns Training and meeting.
• Letter received from Genesee Valley Emergency Medical Services updating the Board on the delay in the closing on the property they are purchasing.
• Letter from Reverend Steven G. Wilson President of New Covenant Promise Foundation thanking the Town Office for enabling the Youth Missions summer campers learn about local government.
• Thank you card received from the Lysko family.
• Letter from Ecology and Environment Inc concerning the Lehigh Valley Railroad Spill that released approximately 30,000 gallons of Trichloroethene when the freight train derailment occurred on December 6, 1970. They are preparing a Community Involvement Plan and will be scheduling interviews in January.
• Letter from Valley Sand & Gravel regarding future mining at their Caledonia sand and gravel operation.
• The Village of Caledonia has been awarded grant money for the Downtown Revitalization Program.

DEPARTMENTS & COMMITTEES

ATTORNEY – PETER SKIVINGTON

• No report this month.

CODE ENFORCEMENT OFFICER - TOM PERKINS

• No report this month.

PLANNING BOARD

• No report this month since there was not a meeting in December.

BUILDING & GROUNDS

• No report this month.

HIGHWAY

• Highway Superintendent Mark Schroeder was absent due to the weather conditions. The Highway Department has been busy taking care of the roads and repairing the trucks and equipment. When the weather cooperates they will be installing a new gate at the transfer station.

TOWN CLERK

• Town Clerk Laurie Sattora submitted to the Board the 2007 yearly report. For 2007, the total State, County and Local Revenues received in the Town clerk’s office were $42,923.22. The total local shares were $28,647.85.
• Town Clerk Laurie Sattora submitted her monthly report for the month of December 2007 to the Town Board. For the month of December 2007 the total State, County and Local Revenues received in the Town Clerk’s office were $1,969.00. The total local shares were $1699.57. $37.60 went to the County Treasurer for Dog Licenses, $6.00 went to NYS Ag & Markets for the spay/neuter program, $225.83 went to NYS Environmental Conservation for Licenses.

RESOLUTION 29-2008
ACCEPT TOWN CLERK YEARLY REPORT FOR 2007

On motion of Councilwoman Rychlicki, seconded by Councilman Anderson the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Anderson, Bickford, Rothrock Nay- 0

RESOLVED, that the Town Board accept Town Clerk Laurie Sattora’s yearly report.

RESOLUTION 30-2008
ACCEPT TOWN CLERK MONTHLY REPORT

On motion of Councilwoman Rychlicki, seconded by Councilman Anderson the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Anderson, Bickford, Rothrock Nay- 0

RESOLVED, that the Town Board accept Town Clerk Laurie Sattora’s monthly report for December of 2007.

OLD BUSINESS

• Supervisor Pangrazio is waiting for the Wind Energy Host Agreement from Empire State Wind Energy and also to meet with Keith Pitman, President, & CEO of Empire State Wind Energy.
• Councilman Anderson has requested that Attorney Skivington review and approve the 2008 Rules and Regulations for Highway and Non-Highway employees.

RESOLUTION 31-2008
LEASE AGREEMENT WITH CALEDONIA RIFLE & GUN CLUB

On motion of Councilman Bickford, seconded by Councilman Rothrock the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Anderson, Bickford, Rothrock Nay- 0

RESOLVED, that the Supervisor be authorized to sign the lease agreement with the Caledonia Gun and Pistol Club for the year 2008.

RESOLUTION 32-2008
BELL JAR LICENSE FOR CALEDONIA FIRE DEPARTMENT

On motion of Councilman Anderson, seconded by Councilwoman Rychlicki the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Anderson, Bickford, Rothrock Nay- 0

RESOLVED, that the application by the Caledonia Fire Department for a Games of Chance Bell Jar license for 2008, be approved.

RESOLUTION 33-2008
LEASE AGREEMENT WITH GENESEE VALLEY EMERGENCY MEDICAL SERVICES

On motion of Councilman Rothrock, seconded by Councilman Bickford the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Anderson, Bickford, Rothrock Nay- 0

RESOLVED, that the Supervisor be authorized to sign a lease agreement with Genesee Valley Medical Services for the year 2008.

RESOLUTION 34-2008
AUTHORIZATION TO SIGN EMERGENCY POLICE AGREEMENT

On motion of Councilman Anderson, seconded by Councilman Bickford, the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Anderson, Bickford, Rothrock Nay- 0

RESOLVED, that the Supervisor be authorized to sign the Emergency Police Agreement with the Village of Caledonia for 2008.

RESOLUTION 35-2008
ELECTRICAL LICENSE

On motion of Councilwoman Rychlicki, seconded by Councilman Rothrock, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the application by Middle Department Inspection Agency for a license to perform electrical inspections, be approved.

RESOLUTION 36-2008
EXECUTIVE SESSION

On motion of Councilwoman Rychlicki, seconded by Councilman Bickford, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay-0

RESOLVED, that the board move into executive session to personnel.

RESOLUTION 37-2008
EXECUTIVE SESSION

On motion of Councilwoman Rychlicki, seconded by Councilman Bickford, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay-0

RESOLVED, that the board return to regular session with no action taken.

RESOLUTION 38-2008
PAYMENT OF BILLS

On motion of Councilman Rothrock, seconded by Councilman Bickford, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0 RESOLVED, that the bills be paid in the following amounts:

• General Fund Claims 1 – 92 $9,353.81
• Highway Fund Claims 1 – 22 $20,519.34

The Board audited the Abstract of Paid Vouchers.

The Supervisor’s Monthly Report was presented for review.

On motion of Councilman Rothrock, seconded by Councilman Bickford, the meeting was adjourned.

Respectfully Submitted,

Laurie Sattora
Town Clerk

Organizational Meeting
Caledonia Town Board
January 2, 2008

The Organizational Meeting of the Town Board of the Town of Caledonia was held January 2, 2008, 5:30 P.M., at the Town Hall, 3109 Main Street, Caledonia, NY.

Present: Supervisor Daniel Pangrazio
Councilwoman Pamela Rychlicki
Councilman Mark Rothrock
Councilman Timothy Anderson
Councilman Todd Bickford
Town Clerk Laurie Sattora
Highway Superintendent Mark Schroeder
Town Justice Mark Riggi
Town Justice Gilbert Smith

Others Present: Sally Santora, editor for the Livingston County News.

OATH OF OFFICE-

Town Justice Gilbert Smith administered the Oath of Office to Mark Riggi, Town Justice, Daniel Pangrazio, Supervisor, Pamela Rychlicki, Town Councilwoman, Timothy Anderson Town Councilman, and Laurie Sattora, Town Clerk.

Supervisor Pangrazio called the meeting or order and led in the Pledge of Allegiance.

RESOLUTION 01-2008
DEPUTY SUPERVISOR

On motion of Councilman Rothrock, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the appointment by Supervisor Pangrazio of Pamela Rychlicki as Deputy Supervisor, be supported by the Board.

RESOLUTION 02-2008
APPOINTMENT OF HIGHWAY SUPERINTENDENT

On motion of Councilman Rothrock, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0
RESOLVED, that Mark Schroeder be re-appointed as Highway Superintendent, term to expire 12/31/09.

RESOLUTION 03-2008
DEP. HIGHWAY SUPERINTENDENT

On motion of Councilwoman Rychlicki, seconded by Councilman Rothrock, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the appointment of Michael Churchill as Deputy Highway Superintendent by Highway Superintendent Schroeder, be supported by the Board.

RESOLUTION 04-2008
APPOINTMENT OF CODE ENFORCEMENT/FIRE MARSHALL

On motion of Councilman Rothrock, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that Thomas Perkins be re-appointed as Code Enforcement Officer Building Inspector and Fire Marshall for the year 2008.

SUPERVISOR CLERK/SECRETARY APPOINTMENT

Supervisor Pangrazio re-appointed Gretchen Hartford as Clerk/Secretary to Supervisor.

DEPUTY TOWN CLERK APPOINTMENT

Town Clerk Laurie Sattora re-appointed Gretchen Hartford as Deputy Town Clerk.

RESOLUTION 05-2008
APPOINTMENT TO ZONING BOARD OF APPEALS

On motion of Councilwoman Rychlicki, seconded by Councilman Rothrock, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that William Reid be re-appointed to the Zoning Board of Appeals, term ending 12/31/2012.

RESOLUTION 06-2008
APPOINTMENT TO PLANNING BOARD

On motion of Councilman Rothrock, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that Keith Stein be re-appointed to the Caledonia Planning Board, term ending 12/31/14.

RESOLUTION 07-2008
APPOINTMENT OF HISTORIAN

On motion of Councilwoman Rychlicki, seconded by Councilman Rothrock, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that Eileen LaFave be re-appointed as Town Historian.

RESOLUTION 08-2008
APPOINTMENT OF COURT CLERK

On motion of Councilman Rothrock, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that Julie Molisani be re-appointed as Court Clerk to the Town Justices.

RESOLUTION 09-2008
APPOINTMENT OF VITAL STATISTICS REGISTRAR

On motion of Councilwoman Rychlicki, seconded by Councilman Rothrock, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that Laurie Sattora be re-appointed as Vital Statistics Registrar.

DEPUTY VITAL STATISTICS REGISTRAR APPOINTMENT

Town Clerk Laurie Sattora appointed Gretchen Hartford as Deputy Vital Statistics Registrar.

RESOLUTION 10-2008
OFFICIAL DEPOSITORIES

On motion of Councilman Rothrock, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the Bank of Castile and Five Star Bank be named as Official Depositories of town funds.

RESOLUTION 11-2008
OFFICIAL NEWSPAPER

On motion of Councilwoman Rychlicki, seconded by Councilman Rothrock, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the Livingston County News be named as the official newspaper for official legal notices.

RESOLUTION 12-2008
MILEAGE DESIGNATION

On motion of Councilman Rothrock, seconded by Councilwoman Rychlicki, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that mileage be paid according to federal guidelines ($0.505 per mile).

RESOLUTION 13-2008
YOUTH FUND

On motion of Councilwoman Rychlicki, seconded by Councilman Rothrock, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Bickford Nay- 0, Abstain- Anderson

RESOLVED, that the Recreation-Youth Projects appropriation be paid as per budget in conjunction with the Village of Caledonia.

RESOLUTION 14-2008
OFFICIAL SALARY SCHEDULE

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that all elected officials be paid as levied in the annual budget on a monthly basis.

RESOLUTION 15-2008
ELECTION INSPECTION COMPENSATION

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the Election Inspectors be compensated $8.50 per hour or $130 per day per Livingston County Board of Elections.

RESOLUTION 16-2008
DOG CONTROL

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the Town of Caledonia contract with Livingston County for dog control.

RESOLUTION 17-2008
HIGHWAY REPAIR AUTHORIZATION

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Anderson, Bickford Absent- Rothrock Nay- 0

RESOLVED, that the Highway Superintendent be authorized to spend up to $2000 for repairs without Town Board approval.

RESOLUTION 18-2008
ADOPTION OF HIGHWAY RULES & REGULATIONS

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Anderson, Bickford Absent- Rothrock Nay- 0

RESOLVED, that the revised Highway Rules & Regulations for highway employees, be adopted for the year 2008 and are on file in the Town Office.

RESOLUTION 19-2008
ADOPTION OF RULES & REGULATIONS FOR NON-HIGHWAY EMPLOYEES

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rychlicki, Anderson, Bickford Absent- Rothrock Nay- 0

RESOLVED, that the revised Rules & Regulations for non- highway employees, be adopted for the year 2008, and are on file in the Town Office.

RESOLUTION 20-2008
TOWN ENGINEERS

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that Chatfield Engineers be designated the engineering firm for the Town of Caledonia.

RESOLUTION 21-2008
ATTORNEY

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the Supervisor be authorized to sign a contract with the firm of Jones & Skivington, LLC for legal services.

RESOLUTION 22-2008
MEETING SCHEDULE

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that Regular Monthly Meetings of the Town Board be held the second Thursday of each month at 7:00 PM prevailing time, at the Town Hall, 3109 Main Street, Caledonia, NY.

RESOLUTION 23-2008
VOUCHER SIGNATURE

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that Councilman Anderson is authorized to sign all vouchers for the Town Board.

RESOLUTION 24-2008
EMERGENCY OPERATIONS PLAN & GENERAL OPERATING PROCEDURES FOR 2008

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the EOP and GOP for 2008 be adopted as filed in the Town Clerk’s Office.

RESOLUTION 25-2008
ADOPTION OF REVISED HAZARDOUS MATERIALS EMERGENCY PLAN

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the Revised Hazardous materials Emergence Plan for 2008 be adopted as filed in the Town Clerk’s Office.

RESOLUTION 26-2008
TIME IS OF THE ESSENCE

On motion of Councilman Bickford, seconded by Councilman Anderson, the following resolution was

ADOPTED Aye- Pangrazio, Rothrock, Rychlicki, Anderson, Bickford Nay- 0

RESOLVED, that the Supervisor be authorized to handle any business where time is of the essence.

SUPERVISOR REPORT FOR 2007
Supervisor Pangrazio spoke on the following highlights that the Town has accomplished for 2007.

• The Supervisor would like to thank the Town Board members and all the Town employees for all their hard work this past year.
• The Highway department has done a great job on all projects this year and the roads are in excellent condition under Mark Schroeder’s leadership and his excellent crew.
• Continued work on Caledonia Rural Cemetery.
• Prudent spending by all departments to help fight rising costs.
• Purchased a new mowing tractor and trailer as part of the equipment strategy.
• Switching of the Health Care plan in March of 2007 to a plan with better coverage, and less costly to the Town.

SUPERVISOR LOOK AHEAD TO 2008
Supervisor Pangrazio spoke on the outlook for 2008

• Continued improvements on Caledonia Rural Cemetery.
• Saving money for the 10-wheeler purchase.
• Promote budgetary conservation and management
• Wind Energy Host Agreement
• LT Disposal’s transfer station on River Road is operational and has a host agreement with the Town of Caledonia.
• Creative ways for saving money and also to continue being conservative in spending for 2008 so that we may keep the budget to minimal increases.
• Continue to set aside fund balance for capital reserve for equipment purchases and the highway building.
• Intermunicipal agreements with other Towns for shared equipment in the Highway Departments.

On motion of Councilman Rothrock, seconded by Councilwoman Rychlicki, the meeting was adjourned.

Respectfully Submitted,
Laurie Sattora,
Town Clerk